Spiritual Requirements
A growing personal relationship with Jesus Christ
An active member of an evangelical church
Qualifications
- Excellent communication skills
- Willing and flexible attitude
- Professional discretion and confidentiality
- macOS and general computer skills
- Quickbooks
- Time management
- Basic accounting skills
- Interpersonal skills
Essential Function: The Church Office Coordinator oversees the activities of the church office. The Office Coordinator provides support to church staff and the church within three areas of the church functions: Administration, Communications and Finance.
Reports to: Senior Pastor
Location: On-Site
Hours: Full-time: M-Th 8a-4p
Education: High School Diploma or equivalent and relevant experience.
Administrative:
- Utilizes customer service skills while presenting a warm reception and being the first impression of our church to office guests
- Performs usual and customary office duties such as but not limited to:
- Greeting visitors
- Monitoring doors and discerning access permissions to facility
- Maintaining a list of keycard and key holders.
- Answering, screening and directing phones
- Returning calls, emails
- Managing mail
- Maintains a staff-wide calendar and assists staff with appointments
- Maintains church membership contact information, attendance, giving, weddings, deaths, baptisms, etc., via TouchPoint
- Monitors and submits requests for office and custodial supplies
- Tidies up office, break room and other areas as needed
- Effectively collaborates with staff on daily, weekly and yearly agendas
- Serves members in accomplishing church-related tasks, specifically those for Sunday worship and small groups
- Prepare documents for quarterly church business meetings
Communications:
- Collaborates with staff to design promotional material for events using design software: Canva, Adobe Cloud, other
- Creates and executes a content calendar for social media
- Recognizes and develops social media opportunities
- Utilizes church-wide texting service to send submitted messages from staff
- Creates a monthly newsletter featuring upcoming church events
- Updates website calendar with events, photos, copy on ChurchCenter
Financial
- Upholds strictest confidentiality at all times
- Manages accounts payable
- Scans invoices, statements and other financial documents
- Utilizes Quickbooks to reconcile accounts
- Submits payroll online
- Prepares member giving statements,
- Files necessary government reports
- Prepares checks for disbursement
- Communicates with relevant church committees as necessary
Physical Requirements:
Ability to be on-site, sit at desk for long periods on computer and/or phone.
Frequently bends/stoops, pushes/pulls, identify and distinguish colors.
Occasionally squats, walks extended distances, reaches above shoulder, kneels, balances, lifts, and carries up to 30 pounds