Ministry Assistant

MINISTRY ADMINISTRATIVE ASSISTANT

PURPOSE

To assist the Pastoral Staff by providing clerical support in administrative duties, event support, maintaining member database, and overall ministry support.

PERSONAL QUALIFICATIONS

• Has a personal relationship with Jesus Christ.
• Exhibits a distinctively Christian lifestyle that honors the Lord.
• Sees this position as a ministry within First Mt. Juliet.
• Active participant in the life of First Mt. Juliet       

RESPONSIBIILTIES

• Assist in executing focused initiatives for church growth
• Assist in outgoing church-wide communication
• Be familiar with upcoming events and planned church ministries
• Assist with managing leaders calendar and schedule
• Type correspondence and mail/email various letters, cards, etc.
• Review and edit documents as needed
• Know the policies of the church
• Make phone calls as needed
• Reconcile monthly credit card statements
• Prepare prospect information and assist with the execution
• Assist with preparation for meetings: photocopies, room setup, food orders, etc.
• Assist with pastoral travel planning as needed
• Assist with preparing for Wednesday Midweek events
• Must work well with other staff members and be a team player
• All other duties as assigned
• Manage the church database and membership information
  • Process Membership Records
  • Review prospect report and visitation feedback. Evaluate staff interactions
  • Audit database and keep records up to date on an ongoing basis
  • Create spreadsheets for guests attendance for staff meetings and small group leaders
• Assist with the receptionist desk as on as needed basis

SKILLS

• Ability to make independent decisions utilizing critical thinking skills
• Address specific task in a proficient and professional manner
• Ability to maintain schedules, calendars, and tasks with little oversight
• Ability to communicate well through email, letters, and other forms of communication
• Proficient with a computer, Microsoft suite of programs and Google docs
• Accountable to meet deadlines
• Ability to manage multiple tasks simultaneously

HOURS

• Monday through Thursday 8:00am – 4:00pm
  • 3-Day workweek would be considered
• Wednesday Nights: 5:00pm – 8:00pm
• Available for Sunday support on an as needed basis
• Available most holidays to support larger church events (Easter, Christmas, Mother’s Day)
• Total hours: 32-40 hours based on schedule and needs

CLASSIFICATION

Support Staff: Non-ministerial staff work an average of 32-35 hours per week or more, are paid on an hourly basis and is a non-exempt position.  The Ministry Assistant will perform general office work in relieving the supervisor of certain ministries.